Velos eResearch Clinical Trial Management System

Velos eResearch is an integrated software system designed to assist Investigators in managing their clinical research trials/studies. The software links to the UCSD Health System’s Epic Electronic Medical Record System to provide improved information and integration for clinical research projects. A robust support team assists investigators in implementing their protocols, study calendars, coverage analysis and more. Velos eResearch is a web-based system that offers the following functionality:


  • Study Management
    • Creation of protocols
    • Creation of detailed study calendars based on protocol guidelines
    • Creation of coverage analysis
    • Creation of study budgets
    • Tracking of various study statuses
  • Patient Management
    • Ability to register patient in the Velos Database
    • Track visits / events as they occur
    • Electronic data capture
    • Ability to track Adverse Events
  • eSample Biospecimen Tracking
    • Creation of specimen record
    • Creation of child samples
    • Ability to build “virtual” storages to track where specimens are stored
    • Ability to track multiple specimen statuses
    • Ability to capture additional data elements on a custom form
  • Electronic Data Capture
    • Custom form creation
    • Data query capability
  • Financial Management
    • Creation of billing milestones
    • Creation of invoices
    • Tracking of payments received
  • Reporting
    • Report Central –standard and custom reposts available
    • Ad-Hoc Query Reporting- ability to query database and export data
    • CTRP Reporting-Clinical Trial Reporting Program for NIH

The Office of Coverage Analysis Administration (OCAA) is a new central office responsible to assist in the coordination of hospital and physician billing in clinical research studies. Its jurisdiction applies to all clinical research studies regardless of funding source. Please visit breaking news on the OCAA home page to view our OCAA's online Training PowerPoint Presentation.

For access to Velos please download and complete the attached form, scan and email back to the Velos Team at